SYS.01 // QARBI
LAT 40.7128° N
LON 74.0060° W
V 2.0.4
STATUS: ACTIVE
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Clinic booking systems / Australia

A booking system
your clinic owns —
purpose-built for
your workflow.

Generic booking SaaS doesn't understand clinical workflows. We build custom booking engines that fit how your practice actually runs — multi-practitioner schedules, Medicare integration, treatment notes, consent forms, deposits, automated reminders. One build. Zero commission. You own every booking.

Book a Free Booking Audit See the math →
04 // Run the math

How much is your booking system actually costing you?

Enter rough numbers. We'll show you what your current platform skims off every year — and how fast a one-time custom build pays for itself.

202,000
$40$600
0% (Timely sub)20% (Fresha new clients)
You're paying now
$1,520/mo
$18,240 per year
3-year savings with custom build
$42,720
After a one-time $12,000 build cost
Break-even on custom build
8 mo
From the day we hand over the keys
Get an exact quote → Free 15-min audit

Build costs vary $8K–$18K depending on practitioners, integrations, and whether we build the clinic website too. Audit gives you an exact number.
02 // How it works

From audit call to live booking engine in 6 weeks.

01

We audit your practice workflow

15-minute call: appointment types, practitioner schedules, patient intake, Medicare/Tyro/PMS integration, what your team relays manually today.

02

We design your booking engine

Custom to your clinic — appointment types, multi-practitioner, waitlists, deposits, automated reminders, treatment notes, consent forms.

03

We build, launch, and hand over

Live on your domain, integrated with your practice website, migrated from your old system with zero downtime. You own the code, the data, every booking.

03 // Proof

Fabshaping — Australia's aesthetic clinic marketplace, built from zero.

Beauty Holdings Australia needed a marketplace where patients could discover aesthetic clinics, compare device-based treatments, and book consultations directly — all on one platform, with each clinic managing its own listing, devices, and booking calendar.

We built the booking engine, the clinic dashboard, the patient accounts, the payment flow (including TLC financing), and the SEO architecture. 76+ device treatments cataloged, 8+ device categories, two-sided platform live in five sprints. Every clinic on the platform owns its own booking flow — no commission, no third-party redirect, no rented branding.

Read the full Fabshaping case study →
76+ Device treatments cataloged
5 sprints From zero to live marketplace
$0 Commission per booking, ever
04 // Custom vs SaaS

Custom build vs Cliniko, HotDoc, HealthEngine.

Each platform has a place for the right clinic. Here's where they stack up against a custom build for clinics that want ownership.

Custom (Qarbi) Cliniko HotDoc HealthEngine
Per-booking commission $0$0 (subscription)Per-booking feePer-booking fee
Monthly fee $0 (build once)$95–$195+VariableVariable
Medicare integration Custom (via Tyro)LimitedVia TyroVia Tyro
Clinical workflow Built for youGenericGenericGeneric
Patient data ownership YoursCloud-hostedCloud-hostedCloud-hosted
Branding during checkout Full controlLimitedTheir domainTheir domain
Custom features Anything you needNoNoLimited
05 // FAQ

Clinic booking questions

Yes. We integrate with Tyro terminals for Medicare Easyclaim and standard EFTPOS, plus Stripe and Square for online deposits and pre-payments. We confirm exactly which rails your practice uses during the audit.

Where the API exists, yes — Best Practice, MedicalDirector, Cliniko, and similar. We assess your specific PMS during the 15-minute audit and confirm what is and isn't possible before quoting.

Yes. We build to the Australian Privacy Principles, host on Australian infrastructure (AWS Sydney by default), and sign Data Processing Agreements as standard. We can implement the specific controls your practice needs for sensitive health data.

Zero downtime. We migrate your patient list, appointment history, and practitioner schedules in parallel. Your current system stays live until the new one is tested and your team is trained — usually a single 60-minute session.

Most multi-practitioner clinic builds fall between $10,000 and $18,000, depending on PMS integration depth, payments scope, and whether we build the website too. One-time fee, no subscription, no per-booking commission. We quote exactly after the free 15-minute audit.

06 // Next step

Your booking system should work as hard as your practitioners do.

Free 15-minute booking audit. We review your current setup, estimate your annual commission costs, and walk through what a custom build would look like for your clinic — including PMS integration, Medicare, payments, and migration plan. No obligation, no hard sell.

  • Built 10+ booking systems for Australian clinics & spas
  • Australian Privacy Principles compliant by default
  • Zero commission on every booking, forever

Free 15-min booking audit

We'll review what your current setup is costing you and what a custom build would look like. No pitch. No obligation.

We respond within 24 hours, AU business hours.