SYS.01 // QARBI
LAT 40.7128° N
LON 74.0060° W
V 2.0.4
STATUS: ACTIVE
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Free Tool / Cost Calculator

How much is
your booking system
actually costing you?

Drag the sliders. See your annual commission. See how fast a one-time custom build pays for itself. The math most Australian clinic owners have never sat down and run.

04 // Run the math

How much is your booking system actually costing you?

Enter rough numbers. We'll show you what your current platform skims off every year — and how fast a one-time custom build pays for itself.

202,000
$40$600
0% (Timely sub)20% (Fresha new clients)
You're paying now
$1,520/mo
$18,240 per year
3-year savings with custom build
$42,720
After a one-time $12,000 build cost
Break-even on custom build
8 mo
From the day we hand over the keys
Get an exact quote → Free 15-min audit

Build costs vary $8K–$18K depending on practitioners, integrations, and whether we build the clinic website too. Audit gives you an exact number.
02 // Assumptions

How to read the numbers

01

Build cost: $12,000

A typical mid-size clinic / spa / salon build. Range is $8,000–$18,000 depending on practitioner count, integrations (Tyro, Medicare, PMS), payment scope, and whether we build the website too.

02

Commission %: your current rate

Fresha new-client commission is 20%. Existing-client commission is 2–5%. Timely / Kitomba / Cliniko are subscription-based so the equivalent commission % is your monthly subscription divided by monthly bookings × value.

03

3-year window

Three years is roughly the average lifespan of a booking system before owners reconsider. After year three, the savings compound — every additional year on a custom build is pure margin.

04

Inflation, growth, churn excluded

Real-world numbers will be more favorable to a custom build, since SaaS subscriptions go up with inflation and per-seat charges, while a one-time build cost doesn't. The calculator is conservative.

03 // What this calculator misses

The intangibles
that tilt further toward
custom.

The dollar figure is just one input. The non-cash benefits of owning your booking engine are usually larger over time:

  • Branded checkout — your patients never leave your site mid-booking. Conversion typically lifts 20–40%.
  • You own the data — patient list, booking history, treatment notes. Migrate, segment, or analyse without asking permission.
  • Custom workflow — multi-room logic, package balances, gift vouchers, deposits. The complexity SaaS forces you to dumb down.
  • No subscription disappearance risk — you stop paying SaaS, the bookings stop. You stop paying us, the booking engine still runs.
Next Step

Get an exact quote for your specific clinic.

Free 15-minute audit. We use your real numbers, look at your current platform, and quote a custom build with exact cost and payback period.

Book a Free Booking Audit